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Now I face a problem that is how to write a "beautiful" business letter.


Normally, I use the vocabularies that I know and understand to write my business email. I avoid to use the same word frequently. Such as I will use "occur" to replace "happen", "arrange payment" to replace "remittance".


However, I do not think I learn vocabularies enough, and I write my business letters in simple sentences and easy-understand words. Recently, I am wondering how the customers is thinking about the business letters made by these kind of simple sentences??

I use the simple word and short mail letters, do the customers think my English is not good enough?


Because my another co-work, she likes to use some "beautiful" words to build her email letters which are longer than mine.

Should I do this, too?

I agree I can learn more vocabularies, however I only use simple words to write my business letters.

But sometimes, if the email text is very loooooong, I will choose to skip it.  I do not like to read a loooong business letter.


Can anyone advise me that what a good business letter is?

full of beautiful words and sentence?

or just simple and easy to understand?


Views: 681

Tags: Business, letter

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Comment by Tara Benwell on January 28, 2011 at 16:27

PS-Simple is always better. Your clients will know if you are trying too hard. Keep it simple and your English will be strong and beautiful. Pay special attention to punctuation, format, spelling, and capitalization. In other words, tidy up your written English



Comment by Tara Benwell on January 28, 2011 at 16:24
Thanks for sharing the link to the business section Monika! I was just about to search for the link to the letters. I hope it's useful.
Comment by Wei-Chien on January 26, 2011 at 14:54

Thanks for so many ideas.

I understand the business letter should be in direct and polite now.

Everyone's opinion is appreciated.

I will try to write good emails constantly.

Comment by Lynne on January 24, 2011 at 0:43

A business letter is different from a friendly letter. A business letter has to be simple, direct but polite and concise. Always remember that the receiver of your letter has a busy life and has no idea of your personality...  ^_^


Comment by Irina on January 23, 2011 at 7:51
Hello my friend! I am  full agree with Nadira. It's better if letters are ' attractive and clear', and not dull or confusing.

Comment by Nadira on January 22, 2011 at 15:27

I feel polite  short  and accurate.


Comment by Saif Khan on January 22, 2011 at 11:38

I think it should be comprehensive with some soothing words. it will leave a good impression to your customer. Some Ornaments are essential to make it beautiful but it should be no longer that one can skip it.



Comment by Nadiyah on January 22, 2011 at 11:16

I think you have to try putting a bit of humor in your letter

A nice topic, Good luck!



Comment by Monika on January 22, 2011 at 8:12

hello Wei Chien,

I found posts about how to compose a well built business letter,,in EC,in the LEARN ENGLISH section,under this link:

Hope you will find answer there to your question.

Let's check it out:)

Comment by Nguyen Van Lam on January 22, 2011 at 3:14

In my opinion, The most important thing of writing a business letter is easy to understand and express your purpose to your customer exactly. So, I think you needn't to use words or sentences like to write a story or a novel. Instead of that, you should to focus of your grammar and use correct word. If your customer don't understand your purpose exactly, then it is really a problem.

Good luck!

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